Ordering commercial VR equipment is only one part of opening or upgrading a venue. Before the machines arrive, the operator must confirm the delivery route, electrical supply, network, floor conditions, safety clearance and staff availability. Missing one item can delay installation even when the equipment itself is ready.

This practical VR machine installation checklist explains what to prepare before delivery, what to test during installation and what records to keep after acceptance. For projects requiring layout planning, installation guidance and operator training, Skyfun also provides a complete VR arcade installation and training service.

1. Ask for Installation Data Before Shipment

Obtain a written data sheet for every machine. A product photograph is not enough: similar-looking cabinets can have different weights, power requirements and moving ranges.

Use product-specific drawings rather than generic estimates. For example, the 360° Rotating Panda VR simulator is listed at 1950 × 1950 × 2130 mm, 220 V and 3000 W. Additional player, access and maintenance space is still required, and final order documents should control the installation plan.

2. Check the Complete Delivery Route

Measure the route from unloading point to final position. The narrowest point—not the main entrance—usually determines whether equipment can enter safely. Check loading-bay height, doors, corridors, corners, ceilings, elevator size and load, steps, slopes and temporary crate storage.

If a machine must be partly disassembled to pass through a door, confirm this with the supplier before delivery. Never remove mechanical, electrical or safety components without correct instructions.

3. Mark Final Equipment Positions

Use the approved floor plan to mark each cabinet, player entrance and exit, staff access, queue boundary and maintenance side before unloading. Emergency exits, fire equipment and main walkways must remain clear. Motion platforms, rotating attractions and standing VR experiences require a larger controlled area than the visible cabinet footprint.

4. Prepare Power, Grounding and Network

A qualified local electrician should review the actual equipment schedule. Avoid powering several high-load attractions from an unverified shared circuit. Outlets should be serviceable but protected from customers, cleaning water and moving parts.

Also check ventilation and room temperature. Computers, displays, amplifiers and motion systems create heat. Leave vents and service panels unobstructed.

5. Prepare the Installation Day

Agree on the schedule before the truck arrives. Provide authorized access, an unloading contact and enough working space. Depending on the equipment, the team may need a forklift, pallet truck, lifting equipment, ladders or hand tools.

Keep customers and unrelated contractors outside the work area. Photograph each crate before opening, check shipping marks against the packing list and report visible damage immediately. Retain packaging until the first acceptance test is complete.

6. Test Every Machine Before Acceptance

Powering on is not enough. Run several complete sessions and verify assembly, guards, seats, belts, start, stop, reset, emergency stop, headset display, tracking, controllers, audio, motion effects, payment functions and session timing.

Skyfun followed this type of positioning, system testing and training during its 3,000㎡ FEC turnkey project in Guilin.

7. Complete Training and Handover

At least two employees should understand daily start-up, shutdown, player guidance, cleaning, emergency-stop and basic reset procedures. Keep packing lists, serial numbers, drawings, manuals, software accounts, spare-parts inventory, service contacts, warranty documents and a signed acceptance checklist together.

Frequently Asked Questions

Should decoration be complete before machines arrive?

Major construction, dust-producing work and wet painting should normally be complete. Final panels that affect equipment access may wait until large machines are positioned.

Can cabinet dimensions be used as the operating area?

No. Add space for players, staff, queues, moving parts, ventilation and maintenance access.

Who confirms the electrical installation?

The supplier provides equipment requirements; a qualified local electrician confirms venue wiring, circuit protection and grounding under local rules.

When should shipping damage be reported?

Photograph the unopened crate and visible damage immediately, then notify the supplier or logistics contact before discarding packaging.

Prepare the Venue Before the Truck Arrives

Confirm data sheets, measure the complete route, prepare utilities, mark every machine position and agree on acceptance procedures. These steps reduce delays and help the team open with confidence.